Dates & Deadlines

This page outlines some of the important dates and deadlines for CONvergence. It is not necessarily comprehensive, so if you don’t see something here, it’s best to check with the relevant department for deadline information. These are the most current scheduled dates and are subject to change.


The following future dates are what has currently been scheduled and are subject to change.

CONvergence 2017 Dates & Deadlines

  • October 15, 2016: Party Application process opens
  • November 15, 2016: Vendor Application process opens
  • December 15, 2016: Deadline to apply as an Invited Participant
  • December 31, 2016: Deadline to submit a Fan-Featured Guest
  • January 10, 2016: Invited Participants are all confirmed by today
  • January 15, 2017: CONvergence registration rates go up after today
  • January 15, 2017: Last day to enter the hotel lottery when you register
  • January 22, 2017: Convergence Events, Inc. annual meeting and board election
  • February 1, 2017: Panel sign-ups Begin
  • March 31, 2017: Party Application deadline
  • March 31, 2017: Panel Idea Submission deadline
  • March 31, 2017: Garden Court request deadline
  • April 1, 2017: Art Show forms and guidelines available online.
  • April 1, 2017: PSA requests deadline.
  • May 15, 2017: Programming General Host Sign-up begins
  • May 15, 2017: Advertising Deadline – All ads for publications must be finalized
  • May 17, 2017: Publications Deadline – All content for publications must be finalized
  • June 1, 2017: Last day to pre-register for CONvergence
  • June 15, 2017: Hotel rooms must be guaranteed with a credit card by today
  • June 10, 2017: Last day for requesting a Fan Table
  • June 18, 2017: Last day for video submissions to CVG-TV
  • July 2, 2017: Mail-in art deadline for the Art Show
  • July 6 – 9, 2017: CONvergence!!!
  • July 16, 2017: After convention Lost & Found pickup at GPS Event Horizon
  • July 26, 2017: After convention Lost & Found pickup at GPS Event Horizon
  • July 30, 2017: After convention Lost & Found pickup at GPS Event Horizon

CONvergence 2018 Dates & Deadlines

  • October 15, 2017: Party Application process opens
  • November 15, 2017: Vendor Application process opens
  • December 15, 2017: Deadline to apply as an Invited Participant
  • January 10, 2016: Invited Participants are all confirmed by today
  • January 15, 2018: CONvergence registration rates go up after today
  • January 15, 2018: Last day to enter the hotel lottery when you register
  • February 1, 2018: Panel sign-ups Begin
  • March 1, 2018: Panel Idea Submission deadline
  • March 31, 2018: Party Application deadline
  • April 1, 2018: Garden Court request deadline
  • April 1, 2018: Art Show forms and guidelines available online.
  • May 15, 2018: Programming General Host Sign-up begins
  • May 15, 2018: Advertising Deadline – All ads for publications must be finalized
  • May 17, 2018: Publications Deadline – All content for publications must be finalized
  • June 1, 2018: Last day to pre-register for CONvergence
  • June 15, 2018: Hotel rooms must be guaranteed with a credit card by today
  • June 15, 2018: Last day for requesting a Fan Table
  • June 18, 2018: Last day for video submissions to CVG-TV
  • July 5 – 8, 2018: CONvergence!!!

CONvergence 2016 Dates & Deadlines (For Reference)

  • October 10, 2015: Programming brainstorming meetings
  • October 15, 2015: Party application process opens
  • December 15, 2015: Deadline to apply as an Invited Participant
  • November 15, 2015: Vendor Application process opens
  • January 10, 2016: Invited Participants are all confirmed by today
  • January 10, 2016: Artists Alley application process opens
  • January 15, 2016: CONvergence registration rates go up after today
  • January 15, 2016: Last day to enter the hotel lottery when you register
  • February 1, 2016: Panel sign-ups Begin
  • March 1, 2016: Panel Idea Submission deadline
  • April 1, 2016: Garden Court request deadline
  • April 1, 2016: Art Show forms and guidelines available online
  • April 18, 2016: Party Application deadline
  • April 20, 2016: Early Harmonic CONvergence Application deadline
  • April 30, 2016: Party room assignments sent to party hosts
  • May 15, 2016: Last day to pre-register for CONvergence
  • May 15, 2016: Programming General Host Sign-up begins
  • May 15, 2016: Advertising Deadline – All ads for publications must be finalized
  • May 17, 2016: Publications Deadline – All content for publications must be finalized
  • June 15, 2016: Hotel rooms must be guaranteed with a credit card by today
  • June 1, 2016: Last day for requesting a Fan Table
  • June 15, 2016: Last day to apply for Artists Alley
  • June 18, 2016: Last day for video submissions to CVG-TV
  • June 29, 2016: CONvergence load in & setup – Great volunteer opportunities!
  • June 30 – July 3, 2016: CONvergence!!!
Connie reclining