Why don’t you offer Childcare?
We don’t offer childcare for two reasons: liability and cost.
The convention cannot afford to assume the enormous liability of trying to care for children or for the cost of hiring professionals with their own liability coverage.
Why not allow space for us to do it?
Quick answer: Liability again.
Longer answer: If parents want to get together and share the cost and responsibility of arranging their own childcare, we think that’s great. Any involvement on the convention’s part, however, brings in the question of liability again. Additionally, we are short enough on space for current convention events as it is. So if you want to find some other parents at the convention and work something out for this year or for the future, go for it!
How do I get a hotel room?
Process Change – The room and cabana request process goes paperless!
A big change to note at this year’s convention is that there will be no room request forms available. The Hotel team has decided to come out of the dark ages and join the electronic world by trying a paperless system. Changes are being made to the site where registrations are purchased to enhance the functionality of the room request option. Soon you will be able t request a room solely through that site, and to know absolutely when your request was forwarded to the Hotel team. This will give us better ideas on when types of rooms fill (rooms for two beds, for example) and to know better when the hotel fills. Our anticipated “go-live” is October 1, 2009. We will update through the CONvergence website as more information becomes available.
There have been several inquiries about the Parties process.
T he room rates for the Sheraton are $101 / night plus tax for all rooms except cabanas (exclusively for room parties). Cabana rates are $127.00 \ night; $150 bed removal charge.
The room rates for the Sofitel are:
2-bed rooms = $109.00 \ night plus tax
1 king bed – $101.00 \ night plus tax
1 king bed with roll-away = $109.00 \ night plus tax
As always, please send any questions to the hotel department.
Why shouldn’t I contact the hotel directly?
The Double Tree expects our Hotel Department to handle room requests, and as such, they do not train their staff to handle the special requirements of our attendees – and more importantly, there is no guarantee that you would be given the convention hotel room rate. By having our convention staff handle requests, we can accommodate groups of people wanting rooms near each other (yes, you can ask for that), we can help those planning room parties to be in a good location, and we can better plan for the needs of our Guests of Honor.
How do I check that I’ve got a hotel room?
First, give us some time to process your request! If you mailed it a week ago, that’s a little soon to be panicking. Once it has been processed, you will be sent an email. If it has been a while and you haven’t received a confirmation email, then contact us and ask (politely).
How do I sign up to host a room party?
Your hotel room request form also doubles as a party room request form! If you plan on having a separate sleeping room, you probably want to fill out two separate forms. Contact us at the Hotel Department to receive the the additional forms.